Research Management Group (RMG)

Open Positions

bullet Operations Coordinator


For questions, please contact:

Karen M. Kellner
Human Resources Manager
Research Management Group
Stanford University School of Medicine
3172 Porter Drive, 2nd floor, Room 2115
Palo Alto, CA 94304-1212
Stanford Internal Mail Code: 5469
t: 650-498-6845
f: 650-721-2627


Operations Coordinator
Job # 74445
Grade: F
Job Code: 4103

To apply for this position go to the Jobs Search webpage >>, enter job #74445 or "Operations Coordinator', and then click on the "Apply online" link at the bottom of the page.


Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Research Management Group who has central oversight for all sponsored project funding in the School of Medicine has an immediate opening for an Operations Coordinator. You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support to the department, Director and Associate Directors. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people.


    • Act on behalf of the supervisor, department manager, or director in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
    • Oversee and/or perform duties associated with scheduling, organizing and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
    • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
    • Create complex reports and spreadsheets which may utilize specialized software and systems.
    • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
    • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
    • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
      * - Other duties may also be assigned




High school diploma and four years of administrative experience, or combination of education and relevant experience.


    • Advanced computer skills and demonstrated experience with office software and email applications.
    • Demonstrated success in following through and completing projects.
    • Excellent organizational skills and attention to detail.
    • Strong verbal and written communication skills.
    • Excellent customer service and interpersonal skills.
    • Ability to prioritize, multi-task, and assign work to others.
    • Ability to take initiative and ownership of projects.
    • Ability to routinely and independently exercise sound judgment in making decisions




    • Constantly perform desk-based computer tasks.
    • Frequently sitting.
    • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
    • Rarely twist/bend/stoop/squat, kneel/crawl.
      * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

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